Mo-N-Flow modernized the internal memo management system through comprehensive digitization. This transformation involves the conversion of all existing paper forms into electronic forms (E-Forms) and the establishment of an approval workflow that aligns with the organizational structure.
The approval authority is seamlessly integrated into Joget’s Business Rules, providing system administrators with the flexibility to make necessary adjustments.
Once the memo process is completed, the system extracts data from the E-Form and approval history from Joget to generate a PDF memo. Electronic signatures from approvers are applied, and the PDF memo is merged with accompanying documents to create a single file.
This consolidated PDF memo is then stored in the Document Management system, ensuring easy reference and accessibility for users in need of the memo.
Furthermore, Mo-N-Flow has incorporated Line OA integration, enabling notifications to be sent to users via Line in addition to emails. The employee data and organizational structure are interconnected, guaranteeing that any changes in management personnel or department transfers are automatically reflected in the workflow process, eliminating the need for manual adjustments to the workflow.
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