Customer Info

Customer
Leading International Independent Power Producers in Southeast Asia
Country
Industry
Energy and Utilities

Partner Info

Partner
Dren Solutions
How a Southeast Asian Power Producer Centralised Its Entire Global Reporting Operation.

A leading independent power producer with plants in Malaysia, Egypt, Bangladesh, UAE, and Pakistan was managing global reporting through MS Excel compilations, email, and WhatsApp groups. Monthly submissions were tracked manually, reminders were sent by hand, and there was no single view of task progress across sites. Dren Consulting built an e-Reporting System on Joget that centralised data submissions from all plants, automated deadline notifications, and enabled management in China to retrieve and compare historical records across every location. Data is now consolidated automatically via EDI, reducing errors and eliminating the need for manual follow-ups.

Challenges CHALLENGES

Emails and WhatsApp for Reporting

  • Lack of a centralized system to retrieve previous records and keep track of the submitted forms on a monthly basis

  • Needed a centralized reporting system to keep track of all tasks with progress monitoring from all sites and plants across the globe

  • Needed to compile form submissions manually using MS Excel

  • Had to rely on email tools and WhatsApp chat rooms for business operations

  • Needed to compile submissions from different sites across the world in a centralized database, allowing information to be retrievable and enabling auto-reminders for overdue tasks based on deadlines

Solutions SOLUTIONS

Centralised Global Reporting System

An e-Reporting System was built on the Joget platform to facilitate data input monitoring and eliminate the need for manual email reminders.

With a user-friendly interface, the e-Reporting System streamlines the data input process and provides valuable insights into performance metrics. Its scalability and flexibility make it a reliable tool for the customer, enabling them to manage their data more efficiently and effectively.

Results RESULTS

Automated Alerts, No Manual Follow-Up

100%

Automated email notifications

100%

Optimized data input monitoring

SEAMLESS

Identify trends with historical data

"Information is consolidated via EDI with headquarters in China once records are approved; reducing the risk of errors and miscommunication across every global site."

Automatically sends out email notifications when deadlines for specific tasks are approaching, reducing the need for manual monitoring while saving time and effort

Information are consolidated via EDI with the HQ in China once records are approved, reducing the risk of errors and miscommunication.

All records and tasks are centralized from various sites and plants, allowing for easy monitoring and progress tracking

Management can easily retrieve past records consolidated from all sites with the search and retrieval functionality, allowing them to seamlessly identify trends and make informed decisions based on historical data

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