Customer Info

Customer
NSK Bearings, Thailand
Country
Thailand
Industry
Manufacturing

Partner Info

Partner
Thaitizens
NSK Bearings Built a Fully Digital Job Requisition System, Eliminating Paper Forms Across All Departments

NSK Bearings, one of the world’s leading bearing manufacturers with origins in Japan dating back to 1916, was running its job requisition process on paper forms that required manual approvals, physical signatures, and were at constant risk of being lost. Thaitizens built a Job Requisition App on Joget in two weeks, integrated with Alfresco for document management, that converted all forms to digital, enabled remote approvals with electronic signatures, and automated the organisational role assignment process. Employees now manage the entire requisition workflow without paperwork, and the risk of document loss has been eliminated.

Challenges CHALLENGES

Paper Forms, Manual Signatures

  • Difficult to constantly keep track of and analyze business processes for timely improvement

  • Inadequate control over work progress, resulting in delays, human errors, and the inability to identify and resolve issues in a timely manner

  • High risk of losing or misplacing critical paper documents, which could lead to significant business disruptions and compliance issues

  • Relied on paper-based forms for its business operations with manual approval from designated personnel, which was labor intensive and time-consuming, eventually resulting in decreased efficiency and productivity

"Built and integrated with Alfresco in just two weeks, the elimination of manual approvals led to faster, more accurate request processing and removed the risk of losing critical paper documents."

Solutions SOLUTIONS

Digital Requisition and Approval

A Job Requisition App was built on the Joget platform within a short span of 2 weeks and seamlessly integrated with Alfresco, a document management system. Upon implementation of the solution, NSK experienced significant improvements in their business processes, leading to faster and more efficient workflows. The automation of critical business processes has allowed NSK to optimize their operations and minimize the possibility of human error, resulting in higher levels of accuracy and precision.

Results RESULTS

Fully Digital, No Paper Risk

100%

Digitalized forms

100%

Streamlined workflows

FASTER

Approvals with electronic signatures

Successfully transformed traditional paper forms into a digital Joget form, allowing users to submit their requests more efficiently

Eliminated the need for paper forms and manual processing, as request submissions and approvals can now be done remotely

The elimination of manual approval processes has led to faster and more accurate request processing, reducing delays and human errors

By automating the approval process, employees can focus on more value-added tasks and increase overall productivity

Users can now create their own electronic signatures and save as image for future use. This provides a convenient way for them to sign documents and approve requests without the need for physical signatures, reducing the need for paper-based documentation and simplifying record-keeping

Able to setup organization relation which includes the respective departments, sections and divisions, enabling the users to easily locate and assign the correct person to a given role

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