Customer Details

Customer
Katalyst
Country
India
Industry
Non-Profit

Implementation Partner

Partner
Mokxa Technologies
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Katalyst Eliminated Paper Sign-in Sheets and Now Tracks Training Attendance Across the Country with QR Codes

Katalyst, an NGO empowering young women from low-income families through education and employment training, was tracking attendance through paper sign-in sheets and online meeting screenshots. Records were incomplete, there was no way to verify authenticity, and planning training sessions across Mumbai, Pune, Bengaluru, and Delhi was difficult.

Joget’s partner, Mokxa Technologies built an automated training attendance tracking system on Joget with QR code generation, two-factor authentication per student, and centralised scheduling. Trainers can now review attendance digitally before submission, and the organisation has full visibility across all programmes.

Challenges CHALLENGES

Paper Sign-Ins, No Auditability

  • Needed to provide an end-to-end automated training attendance tracking system to digitally record attendance and improve visibility, auditability, and traceability of processes.
  • Current tracking system relied heavily on manual and paper-based procedures.
  • Tracking was performed through paper sign-in sheets and exchanging online meeting screenshots, resulting in poor record-keeping, visibility, and auditability of student attendance.
  • Trainers needed the ability to plan and schedule training sessions nationwide.
"The system has effectively enhanced the learning experience by providing a user-friendly and convenient means of recording attendance, with QR codes unique to each student and session."

Solutions SOLUTIONS

QR Code Attendance System

An Automated Training Attendance Tracking System was built on the Joget platform to replace paper-based processes, enabling Katalyst to tremendously cut down their time and effort spent while also mitigating the risk of human error.

Upon implementation of the system, Katalyst observed an improvement in the accuracy and efficiency of their attendance tracking process. This increased visibility allowed for timely intervention and appropriate action for attendance discrepancies or issues.

The digitalization of manual processes has significantly streamlined the attendance tracking system, freeing up valuable time and resources for Katalyst to allocate towards more productive areas.

Results RESULTS

100% Digital, Fraud-Proof

100%

Increased attendance visibility

100%

Digitalized attendance tracking

QR CODE

Generated with key data points

By implementing QR code validations, Katalyst has successfully alleviated concerns surrounding codes being shared or duplicated by attendees.

The system has effectively enhanced the learning experience by providing a user-friendly and convenient means of recording attendance.

Able to schedule and manage training sessions across multiple centers seamlessly.

The system has eliminated the need for manual scheduling processes and has allowed trainers to access information about upcoming sessions conveniently.

Trainers can review and verify digital attendance in the portal before submitting it. The portal provides trainers with a comprehensive overview of attendance records, allowing them to check for discrepancies or missing records before submission

This feature ensures the accuracy of attendance records, which is critical for maintaining the integrity of the training program.

Unique QR codes are generated with key data points such as training name, category, batch, location, and start & end time to schedule training sessions.

Student attendance is digitally recorded by scanning the QR code with mobile devices.

The system allows for two-factor authentication of QR codes, which is uniquely attributed to each student and a specific training session, ensuring that only authorized attendees can access the training sessions, further enhancing the security and integrity of the program.

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