Customer Details

Customer
Project Leading Company, UAE
Country
UAE
Industry
Project Consultancy

Implementation Partner

Partner
Tech Evolution Technology Systems
A Top Project Consultancy Reduced Manual Effort by 40% With Real-Time Project Management Dashboards.

A project management company in the UAE, part of a diversified group operating in real estate, F&B, and hospitality, was tracking multiple parallel projects in Excel. Manual updates often led to miscalculations, there were no graphical summaries for management, and any reporting relied on individuals chasing data.

Joget’s partner, Tech Evolution built a Project Management Tool on Joget in four to six weeks, integrated with Power BI for real-time dashboards showing budget, cost, and risk overviews. Since go-live, the team has reported a 40% reduction in manual effort, with dynamic project status updates reaching senior management instantly.

Challenges CHALLENGES

Excel Tracking, Manual Updates

  • Project development was managed manually using Excel, which was time-consuming and labor-intensive.

  • Needed a centralized dashboard to track multiple parallel projects, and a role-based permission control for data access.

  • Initial time constraints impacted the implementation of an organizational chart feature.

  • Manual updates often resulted in miscalculations.

  • Absence of graphical presentations, lack of standardization for target milestones and progress updates.

"Upon implementation, around 40% effort and time reduction occurred compared to previous manual updates, with dynamic project status now reaching senior management instantly."

Solutions SOLUTIONS

Real-Time Project Dashboard

A Project Management Tool was built on the Joget platform in 4-6 weeks, with collaboration between 1 Joget developer and 1 Power BI developer, including customer requirements gathering, weekly updates, and UAT testing.

This tool efficiently manages projects by reducing human resource workload, providing a structured process, and offering clear visualizations for project leads and higher management. It facilitates monthly milestone updates, auto-updates contractor details, and automates financial calculations, including risk element updates. The solution is implemented as a software-as-a-service model with self-service capabilities.

  • Any project manager can access all data features and make data-driven decisions on the spur of the moment without increased wait times and dependency on the IT department.

  • The results will be reflected instantaneously within the senior management dashboard.

  • Integration with Power BI: The system auto-loads the Project Overview dashboard, containing Budget Overview, Cost by Project, Risk Overview, and more.

  • It connects with Power BI, fetching real-time project details for external reporting.

  • Role-based control for permission management has been implemented, ensuring that only respective managers can access project details.

  • Formulas for auto calculations have been established, and a risk master is maintained, with contract table data reflected in status updates.

Results RESULTS

40% Less Manual Effort

40%

Effort and time reduction

Significant

Reduction in manual efforts

200%

Happier customers

The app went live in September 2023, replacing the Excel-based workflow management.

Upon solution implementation, around 40% effort and time reduction occurred, compared to previous manual updates. From the management perspective, dynamic updates on the project status were received

The customer expressed satisfaction with the look and feel of the solution, noting a significant reduction in manual efforts for the Project Management team.

Implementation of digital workflows resulted in efficient project management. The team can now keep track of the status of the current projects running in parallel

Share
Previous How a National Cancer Council Tripled Its Case Management Capacity and Cut Development Costs by 80%.
Next How a Leading Energy Giant Cut Call Centre Handle Time by 50% by Connecting RPA With Digital Workflows

More Customer Stories

Telkom Indonesia | Telecommunication | Indonesia

How Telkom Indonesia Replaced a 15-Year-Old Ticketing System and Scaled to 1 Million Tickets a Month
Telkom Indonesia, the country's largest state-owned telecoms company, was running on a fragmented ticketing system that was over 15 years…
Read

Industrial Conglomerate | Manufacturing | UAE

How an Industrial Conglomerate Migrated Oracle Customisations and Built 30+ New Apps in Just 3 Months.
A Dubai-based industrial conglomerate with operations in construction, oil and gas, healthcare, and logistics across 35+ companies faced a major…
Read

Bank Danamon | Financial Services | Indonesia

Bank Danamon Indonesia Digitised 1,000+ Monthly Access Requests Across 846 Branches
With 846 branch offices and tens of thousands of ATMs across 34 Indonesian provinces, Bank Danamon was managing employee user…
Read
Previous How a National Cancer Council Tripled Its Case Management Capacity and Cut Development Costs by 80%.
Next How a Leading Energy Giant Cut Call Centre Handle Time by 50% by Connecting RPA With Digital Workflows