Customer Details

Customer
Baosteel Engineering Technology Group
Country
China
Industry
Manufacturing

Implementation Partner

Partner
Valuprosys Technology
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Baosteel Replaced Manual Vehicle Scheduling and Reporting with a Full Fleet Lifecycle System

Baosteel Engineering Technology Group, a subsidiary of China’s Baowu Iron and Steel Group, was managing its corporate vehicle fleet through fragmented communications, unclear occupancy schedules, and manual cost tracking. There was no way to review expenses in an organised manner, and frequent conflicts between vehicle bookings and actual usage were common.

Joget’s partner, Valuprosys Technology built a Business Vehicle Management System on Joget covering the full vehicle lifecycle, from scheduling and refueling to maintenance and disposal. The system runs through enterprise WeChat on mobile, with subsidiary data kept independent and accessible to headquarters in real time.

Challenges CHALLENGES

Manual Scheduling, Unclear Costs

  • Frequent communications and cumbersome clarifications were required among car users, administrators, and drivers.

  • Car occupancy status was unclear and scheduling was inefficient.

  • Difficulties in calculating operating costs and monitoring refueling and maintenance costs.

  • Unable to review expenses in an organized manner.

  • Frequent conflicts between car applications and actual car usage, leading to a ‘use first, submit later’ scenario.

"Each subsidiary's data is independent and centralised, allowing headquarters to view key business insights with greater transparency and minimal data silos, directly from mobile devices."

Solutions SOLUTIONS

Full Fleet Lifecycle System

A Business Vehicle Management System was built on the Joget platform to comprehensively manage the vehicle life cycle.

Key features of the system includes scheduling management, refueling management, ETC records, mileage records, purchase and lease management, insurance records, invoice records, maintenance records and disposal management.

Upon implementation of the solution, Baosteel can now seamlessly keep track of the company vehicle life cycle on their mobile devices and desktops, with improved data integrity and transparency while producing pertinent reports in a timely manner.

Results RESULTS

Real-Time Data, Zero Conflicts

200%

Optimized processes with reduced load

100%

More time for critical tasks

STRONG

Data control and integrity

Simplified and accelerated workflows, significantly reduced unnecessary load, and freed up time for critical tasks.

Employees can now perform approval processes quickly and efficiently with real-time information synchronization.

Each subsidiary's data is independent and centralized, allowing the headquarters to easily view and understand key business insights with greater data transparency and minimal data silos.

Better control and analysis of data, including the tracking of driving records, odometer data, and ticket reimbursements.

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